Key capabilities

  • Asset management
  • Maintenance management
  • Interactive mapping
  • Inventory tracking
  • Reporting & analytics

Explore more capabilities

store asset information like equipment records, photos, manuals and provide fast lookup with QR asset tag barcodes

Track asset information

Store all asset details in one place. Upload images, videos, PDFs, and capture additional information with configurable fields to ensure no asset data is ever lost.

school asset mapping software features

Create school district maps

With Interactive Mapping, pin physical assets, inventory, users, resources, and buildings to a floor plan, satellite image, roadmap, and more to view your district's assets.

schedule equipment maintenance and report on asset performance

Expand equipment lifespan

Manage preventive maintenance tasks, inspections, reactive work orders, and spare parts inventory to resolve tasks and expand equipment lifespan.

report on asset replacement cost forecasts and top equipment maintenance costs

Plan for capital expenditures and infrastructure improvements

Gain actionable insights to identify expected asset replacement dates and costs. Optimize labor schedules and plan budget for the upcoming year.

Asset management features built for K-12

school asset mapping software allows uploads of floor plans and photos of boiler rooms, for example
track school asset information like model numbers, photos, warranties, manuals, and look it up in the field with an asset tag QR barcode
report on school asset metrics like total forecasted replacement cost, estimated replacement cost by equipment type, and top equipment by maintenance cost
report on school inventory asset metrics like top inventory by usage cost and top inventory by usage quantity

Inspections and checklists

Keep your facility safe and compliant with regular inspection schedules and repeatable checklists.

Buildings and grounds

Schedule landscaping and building upkeep tasks to track associated costs and labor.

Worker availability

See current tasks and identify technicians available for assignment.

Master calendar

View all facility activity in a central calendar, then filter down to focus on key areas.

Facility cleanings

Set ongoing cleaning schedules, track cleaning supplies, and manage requests for custodial work.

Fleet management

Request vehicle usage and track all ongoing service, registrations, and expenses.

Security management

Report suspicious behavior, request camera footage, and schedule ongoing security audits.

Automated assignment

Save time and resolve work faster by automatically assigning best-fit technicians.

Communication threads

Consolidate records of emails, phone calls, and word-of-mouth conversations from multiple departments into one thread.

Vendor and contact management

Keep a directory of vendors, suppliers, and outside contacts for quick reference.

Reporting and analytics

Leverage auto-generated reports to view costs, inventory usage, completion rates, and other key metrics.

Full mobile access

Access the full FMX product on the go from your phone or tablet.

BAS integration

Integrate building automation systems to sync HVAC and lighting schedules with occupancy.

Sensor alerts

Automatically dispatch maintenance staff following a detected equipment failure or water leak.

See FMX school asset management capabilities in action

Watch product tour

Ready to get started?

Find out how FMX can help optimize your asset management strategy

Schools achieve operational excellence with FMX.

With FMX, it feels like the work order system and the scheduling software are really a single seamless piece of software. I love the calendar view as a global view of everything. I appreciate the fact that I can grab my iPhone or iPad and still enter a work order while I’m out at a venue like our softball field.

Marshall Anderson MS
Head Athletic Trainer

One centralized system

Faculty and staff can report maintenance issues in the field in one centralized school asset management system.

Read their story

FMX has helped us gain control of the submission, management, and resolution of our technology requests. Because user management is so simple to maintain, we can enforce that everyone in our district submits an FMX request for all tech work. We get a complete picture of how our resources are used and how efficient our technicians are at their jobs.

Kim Bishop
Technology Lead

A complete view of district asset operations

From facilities to events to IT, FMX allows seamless management of all school assets.

Read their story

We liked that we could filter the data and see exactly what we wanted to find and when we wanted to see it. Our old system could not do that. It makes it so much easier to find a work order or what the team did. Tracking the information is a part of what makes FMX stand out.

Combined statement from the Maintenance & Operations Department

Tracks and analyzes important asset information

Managers can capture and report on important information about technicians' activities in the field.

Read their story

Benefits of school asset management software

list of reports accessible on all devices, including mobile

Benefits of school asset management software

  • Create safe and healthy environments for students
  • Optimize department resources
  • Streamline and improve district communication
  • Use data to validate and plan capital improvements
  • Gain visibility of team activity and performance
  • Find opportunities to decrease costs with actionable insights
  • Increase critical asset performance and lifetime
  • Ensure infrastructure complies with safety standards
  • Save hundreds of thousands of dollars with preventive maintenance

Making the switch is easier than you think.

cloud-based data

Allow us to handle the heavy lifting.

We work with your team to transfer existing data and build workflows to meet your needs.

easy to use software

Empower your team with an easy-to-use platform.

FMX is built with simplicity in mind, so anyone can use it and be successful.

customer success

We're here to help along the way.

Our team is here to train your organization, with lifetime support to answer your questions.

Frequently asked questrions

Is FMX cloud-based software?

Yes, the FMX asset management solution is cloud-based. As a result, cloud-based software has shorter implementation times, easier access, automatic system updates, and lower costs than on-premise applications.

Read more about the benefits of cloud-based facilities management software.

How will FMX support my team and users?

We proudly offer lifetime support for all FMX customers. With that, you will receive a dedicated account manager who will meet with you regularly to discuss your needs.

Additionally, all users have access to webinar training, where they can learn how to submit and close work requests and how to configure personal settings.

At FMX, our support ticket response time is 30 minutes, and we have a 98% customer satisfaction rating.

How much will FMX cost?

Pricing for FMX depends on the number of students enrolled or the total number of users. Other factors, like add-ons and additional features, can also affect the price.

Request a personalized quote

How long does the implementation process take? And will FMX help?

Depending on each school or district’s needs, implementation times vary but can take as little as two weeks.

Our team will be highly involved throughout the implementation process. We work with our new customers to import data, establish workflows, and configure permission settings.

What to expect when making the switch to FMX

Can FMX integrate with other software at our school?

Yes. FMX integrates with several systems right out of the gate. And, if we don’t already have an integration in place, we offer services to set up an integration to fit your school’s needs. Customers can also use our BAS integration to sync with their school’s building automation system.

See all integrations

Is our student data safe on FMX?

Yes. Our team will work with you to meet your school or district’s security requirements to the extent that they align with the sensitivity of the data we store.

Does FMX partner with any purchasing cooperatives?

FMX partners with several purchasing co-ops:

  • 1GPA for public schools, private schools, cities, counties, state entities, colleges, universities, and Native American communities.
  • TIPS-USA for K-12 schools, charter schools, private schools, Special Education districts, colleges, universities, cities, counties, state agencies, federal agencies, emergency service districts, park & water districts, Native American tribes, transportation authorities, churches, hospitals, nursing homes, member associations, and charitable associations.
  • AEPA for K-12, higher education, municipalities, non-profit, and other organizations.

If you're in Ohio, we partner with the Ohio Schools Council (OSC) for school districts, JVS, ESC, and DD boards. This can also be extended to private schools, libraries, municipalities, and other government entities through an affiliate membership.

What is school asset management software?

School asset management software allows for the seamless tracking of all district-owned assets. Assets can include buildings, equipment, fleets, technology, and supplies.

School asset management refers to the systematic approach of organizing, maintaining, and utilizing the various tangible and intangible resources owned by an educational institution.

How to optimize school asset management