Key capabilities

  • Maintenance management
  • Buildings & grounds management
  • Asset tracking & information
  • Events & reservations
  • Reporting & analytics

Explore more capabilities

UT Dallas logo
Florida State University
Grand Rapids Community College
higher education interactive mapping software and maintenance schedule

Increase operational efficiency.

Manage team assignments, work requests details, equipment location, spare parts inventory, and more to ensure your team is equipped to resolve incoming work requests.

parts inventory changes can be associated with maintenance requests

Resolve your school's deferred maintenance backlog.

Manage all preventive maintenance and incoming maintenance requests in one place to ensure proper prioritization and assignment of maintenance to your staff.

tracking building and grounds maintenance tasks on a unified calendar

Focus on and improve landscaping and building facilities.

Attract top faculty and ensure prospective students have a great first impression during campus tours to boost enrollment.

facility scheduling, rental, and reservation software

Market and promote school events to students.

Ensure students are aware of events on campus and any details to increase student involvement, retention, and school pride.

building maintenance software with reporting and dashboards

Review staffing, equipment, and operations trends.

Identify inefficiencies, spot trends, and gain actionable insights to optimize your resources.

Features built with your needs in mind

preventive maintenance scheduling calendar
a centralized calendar can track landscaping tasks
self-service booking in facility scheduling software
FMX capital planning software displays total forecasted replacement costs, estimated replacement cost per equipment type, and a bar graph of top equipment by maintenance cost.
maintenance calendar: mobile to-do list

IT service management

Manage help desk tickets, technology assets, and ongoing task management for IT staff.

Asset tracking

Scan asset barcodes to access work history, user manuals, warranty information, and more.

Inventory management

Track inventory used, get notified of low stock, and measure usage costs.

Facility cleanings

Set ongoing cleaning schedules, track cleaning supplies, and manage requests for custodial work.

Fleet management

Request vehicle usage and track ongoing service, registrations, and expenses.

Security management

Report suspicious behavior, request camera footage, and schedule ongoing security audits.

Automated assignment

Save time and resolve work faster by automatically assigning the technician best suited for the task.

Communication threads

Consolidate emails, phone calls, and word-of-mouth conversations into a single communication thread.

Vendor & contact management

Keep a directory of vendors, suppliers, and outside contacts for quick reference.


Leverage auto-generated reports to view costs, inventory usage, completion rates, and other key metrics.

Interactive mapping

See all your assets on facility maps, or filter them down to train new staff and contractors on maintenance routes.

Full mobile access

Access the full FMX product on the go from your phone or tablet.

Single sign-on

Integrate with your campus login to automatically add new students, staff, and faculty to FMX.

BAS integration

Integrate a building automation system to sync HVAC and lighting schedules with building occupancy.

Sensor alerts

Automatically dispatch maintenance staff following an equipment failure or water leak.

Watch FMX's facilities management capabilities in action

Watch product tour

See it for yourself

Take control of your operations with FMX.

By prioritizing operational excellence, colleges and universities improve the overall look and feel of their campuses. Ultimately, this drives enrollment and increases retention rates and revenue.

Colleges and universities are achieving operational excellence with FMX

It's so much more than the product. The product is important, absolutely, but so is the relationship.

Blayne Radford
Director of Project Management

Gained more than just a product

FMX helped configure the platform to meet unique needs and adapt it as they change.

Read their story

With the FMX one-stop shop facilities calendar, we ensure not only that students, faculty, and staff are aware of events, but also event planners are gathering important information so that they can have a successful event.

Matthew D'Oyly
Director of Events and Conferences

"The biggest benefit is we all know what's happening on campus."

Campus-wide event scheduling and promotion is centralized and streamlined with FMX facility scheduling features.

Read their story

FMX is easy for our customers to use, which encourages them to enter work requests unaided. FMX is simple and fast for our technicians: they receive work orders and enter accurate resolution info without administrative assistance. FMX is sophisticated enough for management to customize it to our needs, track necessary data, and to easily pull professional reports.

Dan McDermitt
Director of Facilities Management

Quick adoption by the team

Technicians are more efficient because work orders, PMs, and reporting are all in one easy-to-use system.

The fact that the campus can put their own requests in and then I just go in, approve and edit as needed. Before it was all phone calls. At one point, I had four phone lines. Now my phone rings four or five times a day, whereas before it was ringing constantly.

Deb Springer
Customer Service Representative

Provides a self-service campus portal

Drastically reduced the number of phone calls by creating a self-service portal for managing incoming requests.

Benefits of facilities management software for higher education

mobile preventive maintenance software screenshot

Benefits of facilities management software for higher education

  • Increase enrollment rates through improved curb appeal
  • Increase student retention and satisfaction rates through event management
  • Secure more alumni funding by beautifying the campus and encouraging school pride
  • Repurpose underutilized spaces to decrease excess costs
  • Update buildings to secure new research opportunities and attract top faculty
  • Ensure equipment and buildings are updated with capital forecasting
  • Improve athletic recruitment with athletic building and field upkeep
  • Save hundreds of thousands of dollars by shifting to preventive maintenance and resolving deferred maintenance backlog

Making the switch is easier than you think

cloud-based data

Allow us to handle the heavy lifting.

We work with your team to transfer existing data and build workflows to meet your needs.

easy to use software

Empower your team with an easy-to-use platform.

FMX is built with simplicity in mind, so anyone can use it and be successful.

customer success

We're here to help along the way.

Our team is here to train your organization, with lifetime support to answer your questions.

Frequently asked questions

Is FMX cloud-based software?

Yes, FMX is cloud-based. As a result, cloud-based software has shorter implementation times, easier access, automatic system updates, and lower costs than on-premise applications. Read more on the benefits of cloud-based facilities management software.

How will FMX support my team and users?

We proudly offer lifetime support for all FMX customers. With that, you will receive a dedicated account manager who will meet with you regularly to discuss your needs.

Additionally, all users have access to webinar training, where they can learn how to submit and close work requests and how to configure personal settings.

At FMX, our support ticket response time is 30 minutes, and we have a 98% customer satisfaction rating.

What is implementation like? How long does it take?

Depending on each organization's needs, implementation times vary but can take as little as two weeks.

Our team will be highly involved throughout the implementation process. We work with our new customers to import data, establish workflows, and configure permission settings.

Read more about making the switch to FMX

Does FMX integrate with other software?

Yes. FMX integrates with several systems right out of the gate. And, if we don’t already have an integration in place, we offer services to set up an integration to fit your school’s needs. Customers can also use our BAS integration to sync with their campus’s building automation system.

See all FMX integrations

Do you work with any purchasing co-ops?

Co-op purchasing will save your organization time and ensure your procurement team can quickly gather all the information they need to move forward with purchasing.

FMX partners with several purchasing co-ops:

  • 1GPA for colleges, universities, public schools, private schools, cities, counties, state entities, and Native American communities.
  • TIPS-USA for colleges, universities, K-12 schools, charter schools, private schools, Special Education districts, cities, counties, state agencies, federal agencies, emergency service districts, park & water districts, Native American tribes, transportation authorities, churches, hospitals, nursing homes, member associations, and charitable associations.
  • AEPA for K-12, higher education, municipalities, non-profit, and other organizations.