School Event Management Software
Manage your school's entire event calendar in one place.
Solution overview
![[Hidden] Rentals & Reservations Tour](https://www.gofmx.com/wp-content/webp-express/webp-images/uploads/2022/06/facility-scheduling-rental-reservation-thumb.png.webp)
Key capabilities
- Self-service booking
- Event approval controls
- Configurable calendar view
- Athletic scheduling integrations
- Auto-generated reports
Create one school event calendar
Manage all district events in one place, and configure the calendar view by district, school, week, day, and more to see only necessary information.
Quickly schedule events and collect online payment
Empower community members and district staff to schedule events with a self-service booking portal. Send invoices for rental reservations and collect online payments.
Effortlessly coordinate details with school staff
Use the FMX calendar, and communication threads to ensure all facility managers, event coordinators, and IT managers are aware of resources needed to create a successful event.
Configure each step to suit your needs
Every organization is different. Leverage configurable request forms, approval processes, and more.
Ready to get started?
Upgrade your event scheduling and facility rental process.
Built with your event management needs in mind.
Integrated calendar view
See all events in a central calendar, and export it to Google Calendar, Outlook, iCal, or promote events directly on your district's website.
Automate facility schedules
Integrate upcoming event schedules with your building automation system to automatically adjust temperature and lighting before and after events.
Lock and unlock doors
Automatically lock and unlock school doors with your FMX calendar.
Athletic event integrations
Integrate with athletic event management platforms like Arbiter, BigTeams, DragonFly, Eventlink, rSchoolToday, and more.
Trip requests
Schedule transportation and add details for field trips, athletics, and more.
Guest and visitor registration
Manage guest registration to ensure safe, comfortable, and secure guest experiences.
Food service requests
Manage food requests for scheduled events like staff functions, student programs, or community events.
Event marketing and communication requests
Advertise district events by submitting communication requests.
Payment processing
Create a secure, self-service payment collection for invoicing powered by Stripe.
Full mobile access
Manage resource scheduling and booking details from anywhere, on any device.
Real-time location availability
Let requesters see which locations are available for their reservations to prevent double booking.
Event approval controls
Set parameters to control which events are scheduled and how often your locations are used.
Configurable workflow
Configure form fields, approval chains, account registration, and follow-up steps to suit your team's operations.
School Event Management
Related use cases
K-12 School Facilities Management
Bring your systems together in one easy-to-use facility management software for schools.
Higher Education
Balance safety and performance standards with responsible resource management through intuitive facility management software.
Municipal Government
Manage ongoing work, schedule asset maintenance, plan infrastructure improvements, drive revenue, and provide excellent service to citizens with easy-to-use asset tracking software.
Facility Scheduling, Rental, and Reservation
Make event scheduling, rental, and reservation faster, easier, and more reliable with facility scheduling software.
Reporting & Analytics
Capture, analyze, and discover actionable insights to optimize your organization's operations.
Thousands of school facilities managers and event managers trust FMX
With FMX, it feels like the work order system and the scheduling software are really a single, seamless piece of software. I love the calendar view as a global view of everything.
A single, seamless piece of software
Manages facility scheduling and operations in one place for better coordination.
If we have an evening of events, FMX can help us turn on the air conditioning ahead of the event, and turn it off afterward. It helps us track resources used, inventory consumed, and communicate with everyone involved, both internal and external to the district. It’s been a game-changer, and we’re just getting started.
$700K projected annual savings
Automates HVAC and lighting schedules to match event schedules and reduce utility costs.
All of our staff members have been able to use FMX. The fact that I don’t have to spend nearly as much time hand-holding everybody is insanely beneficial. We were looking for a system that would empower employees and allow them to problem solve on their own, and we found it.
10 hours saved each week for the operations manager
School event management software empowers teams to be self-sufficient and focus on more important tasks.
Benefits of a school event management system
Benefits of a school event management system
- Take back the wasted time manually updating events
- Provide a professional scheduling and invoicing experience
- Ensure important details don't slip through the cracks
- Eliminate staff headaches, confusion, or frustrations
- Effortlessly report on financial information on all facility rentals
- Promote and improve event attendance with a public calendar
Making the switch is easier than you think.
Allow us to handle the heavy lifting.
We work with your team to transfer existing data and build workflows to meet your needs.
Empower your team with an easy-to-use platform.
FMX is built with simplicity in mind, so anyone can use it and be successful.
We're here to help along the way.
Our team is here to train your organization, with lifetime support to answer your questions.