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5 Ways to Increase Productivity and Save Some Green Along the Way


In today’s ultra-competitive climate, organizations are always looking for ways to cut costs and set themselves apart. Did you know that making changes in your maintenance department could help your organization achieve a competitive edge (and please the boss)?

Utilizing a Computerized Maintenance Management System (CMMS) could help your organization save some green and increase not only your department’s, but your entire organization’s productivity. Find out how!

Increase your department’s productivity by tracking work order/PM resolution times

Computerized Maintenance Management Systems (CMMS) record the amount of time work order and preventive maintenance tasks (PMs) take to complete by marking the time and date they were created (or submitted) and completed.


Most maintenance managers have an idea of how long certain work orders or PMs take to complete. If a task takes longer than anticipated, you may have three possible problems:
1.Your technician encountered uncommon issueswhile resolving the task
2. Your projections for how long it takes tocomplete this task might be off
3. Your technician is not staying on task


Identifying these issues can help you resolve them, leading to a more scheduled team, and increased accomplishments without any additional cost to you!
With FMX you can track and run reports on the average resolution times for your work orders and PMs. You can also view average resolution times for each of your technicians. FMX enables you to assign work orders and PMs, set due dates, and keep your staff on task through email and text notifications.

Determine when to outsource labor by calculating costs per work order/PM

With a CMMS, maintenance managers can track the labor rates, inventory cost, and downtime associated with each PM or work order.


With this information, managers can compare the total cost of completing a work order or PM in-house versus outsourcing it to a contractor. Though your technician’s labor rate is probably lower than a vendor’s, it will likely take them more hours to complete the task. However, it could potentially take even more time to outsource the task because it may be awhile before the vendor can come out to do the repair. Tracking costs for both in-house and outsourced tasks in a CMMS will provide historical cost information that you can refer to in the future, which will
help you decide whether or not to outsource similar tasks moving forward.


Maintenance managers can input inventory costs and the labor rates for each of their technicians into FMX. When labor hours and inventory usage are recorded on a task, FMX will automatically calculate the combined labor and inventory cost associated with that task.

Identity (and justify) capital improvements by tracking costs over time.

CMMSs generate maintenance histories for equipment and buildings by associating PMs and work orders with them over time. You can also record the age of your assets and their projected lifespan.


Historical maintenance data allows managers to determine the maintenance cost (labor and inventory) of their assets over time. This information enables managers to determine the cost-effectiveness of equipment replacement and other capital improvements. When the repair rate and the accumulated repair cost become too high, it’s time to think about replacing the asset. Equipment replacement and capital improvements may save your organization money in the long run.


With the reporting dashboard module in FMX, you can create and share customized reports and dashboards to ensure that you’re making data-driven maintenance decisions for your facilities. FMX enables you to view your labor hours/costs and inventory expenses for each piece of your equipment and much more.

Lower costs by recording and tracking inventory

Most CMMSs have an inventory management module where you can track the quantities
of your organization’s consumable inventory and spare parts.


Do you want to see some crazy statistics? A typical organization overstocks about 29 percent of their internal inventory. Let’s say your entire inventory store is worth about $50,000. That means that you likely have around $14,000 worth of overstocked materials. In addition, studies show that 58% of a typical organization’s inventory has been stationary for more than three years. That means you have around $29,000 worth of potentially obsolete items. A CMMS can help you organize your inventory and put that $29,000 back in your budget.


You can create an entry for each inventory item in the FMX inventory module. Once the entry is created, FMX will assign it a unique QR barcode for easy identification and labeling. Inventory quantities are changed automatically when pieces of inventory are associated with work orders or PMs, and you will receive a notification when an inventory item reaches its minimum quantity. FMX can also help you track which inventory items you’ve used in the past week, month, year, or more.
This information will allow you to more closely predict how many items you’ll need in the future.
The FMX purchase order module can also help you keep track of the amount of time it takes to reorder inventory items from suppliers. This information will indicate how much of a particular item you should keep in stock.

Increase energy efficiency through project planning

CMMSs can help you plan and schedule energy efficiency projects such as equipment/inventory replacements and load reduction improvements.


Energy efficiency projects aren’t just good for the environment – they can also lower your energy costs. Most energy efficiency projects take the form of equipment or inventory replacements, for example, replacing a low-efficiency water heater with a high-efficiency one. These initiatives are popular because they are easy to identify and install, and the savings are immediately evident.


FMX can help you plan energy efficiency improvements by giving you the ability to create PM tasks days, weeks, months, even years in advance. You can also measure the success of your energy efficiency projects by tracking the total costs of your projects and comparing them to your energy cost savings.