7 Reporting Dashboards to Optimize your Maintenance Processes

FMX has seven standard reporting dashboards, each allowing you to track different metrics for your organization. There are many benefits to using each one of your reporting dashboards, like the ability to monitor cost distribution and spending, viewing breakdowns of request counts, tracking team efficiency, and more! 

Comprehensive Costs Dashboard

If your organization uses cost tracking, inventory usage, or labor tracking, then the Comprehensive Costs Dashboard will help your organization excel. The comprehensive costs dashboard allows you to see the breakdown of costs by feature, request type, building, location, month, or request state.

With this dashboard, you can track the sum of total costs, labor costs, and inventory costs and see the distribution of expenses between resources to audit, budget, and forecast spending. 

This data becomes crucial when justifying additional staff, equipment, and other resources. In addition, it can be a helpful dashboard to share with leadership to showcase your team’s output.

Comprehensive Operations Dashboard

Does your organization submit requests? If the answer is yes, your organization may be interested in tracking the sum of total requests or the breakdown of request counts by building, month created, or month completed, with the Comprehensive Operations Dashboard.

Utilizing this dashboard allows your organization to break down request counts by different criteria and investigate root causes of issues by tracking request completion rates against creation rates. This capability enables you to plan and staff accordingly and to gauge team efficiency.

Equipment Maintenance Summary Dashboard

With the Equipment Maintenance Summary Dashboard, your organization can view: 

• Average cost per equipment item
• Sum of work orders and expenses by equipment type
• Rank of equipment items by total cost, labor hours, and work order count
• Breakdown of cost and counts by feature, building, and first work order completion date

This data becomes crucial when justifying additional or new equipment. Showcasing how much money your team spent on specific pieces of equipment vs. how much a new machine costs is the perfect way to keep your equipment up-to-date.

Inventory Usage Summary Dashboard

The Inventory Usage Summary Dashboard allows you to find the total inventory usage cost and the breakdown of inventory usage by month or building.

Suppose you aren’t already using this dashboard. In that case, it can help you identify trends in inventory usage so that you can ensure your organization always has the right amount of consumables on hand.

Invoices Summary Dashboard

Utilize the Invoices Summary Dashboard to find the sum of all open, paid, and overdue invoices, as well as the breakdown of outstanding invoices. This particular report allows you to monitor outstanding invoices, recoup charges and enforce policies, and review expenses by the requester to forecast budgets.

Team Performance Dashboard

The Team Performance Dashboard allows you to track various maintenance metrics such as individual and team efficiency, labor distribution, resolution rates, and labor hours. This enables your team to identify problem areas, forecast future team capacity, and justify additional resources.

For those who solve requests and track labor, this dashboard will be a huge benefit to your work processes.

The data pulled from this report allows you to identify top-performing technicians, where your team spends its time, and how long it takes each team member to resolve requests. These insights will enable you to assign work to team members based on their skill level, resolution times, and more.

Work Summary Dashboard

Monitor the current status of open, in-process, and completed work, or review the team’s ability to complete work on time with the Work Summary Dashboard.

The work order summary dashboard allows you to view the sum of your organization’s requests by status, feature, assigned user, and request type. It also allows you to see the breakdown of requests by create date, due date, first completion date, and building.

The level of visibility this report gives you means you’ll spend less time tracking down requests and their details.

Still interested in learning more about the seven standard dashboards? Visit our Support Center for more information on how to use these dashboards to excel your work processes!